Prior to submitting a PDF Travel Award application, be sure to carefully review the eligibility criteria below. As indicated in the Eligibility Summary below, PDFs from the Faculty of Science and from the Faculty of Medicine submit applications directly to their respective faculties and not to the PDFO.
Due to the current situation related to COVID-19, several restrictions have been put into place related to both domestic and international travel. To help ensure the health and safety of our postdoc community, the PDFO will primarily award PDFTravel Awards to support postdocs attending virtual conferences. We will reassess the travel award guidelines for FY 2021/22 Q4 in September 2021 based on Provincial Health Orders and other guidelines. At this time, awards of up to $250 are available to postdocs who have been accepted to present their work at virtual and/or in-person conferences for FY 2021/22 Q3.
Applications for the PDF Travel Award are submitted online and takes approximately 15 minutes to complete. You will be required to upload several supporting documents and it is not possible to edit your application after submission. This online application should be completed in one sitting.
2021 Q3 PDF Travel Award Application Form
The following supporting documents must be submitted as one continuous PDF file in the following order:
- A copy of the applicant’s CV (4 page maximum)
- An outline of the conference
- Proof of presentation (This should include correspondence from event organizers showing presenter name, date, type of presentation, and title of presentation).
If confirmation of acceptance for conference presentation has not been received before the travel award application date, please submit proof of submission. Should you be selected for a PDF Travel Award, the award will be conditional based on conference acceptance. Proof of conference accepted must be submitted to the PDFO prior to the conference in order to confirm the award.
Please note that all supporting documents must be uploaded and photographs of supporting documents will not be accepted.
An application is completed through the following tasks:
Part A: Applicant Information
- Applicant Name
- Email Address
- PDF Appointment Start Date
- PDF Appointment End Date
- Supervisor/PI Name
- Supervisor/PI Email Address
Part B: Funding Request
- Travel Award Amount Requested
- Conference Name
- Conference Location (including virtual conferences)
- If virtual, Conference Platform (Zoom, GoToWebinar, etc.)
- Conference Date(s)
- Other Funding Sources
- Presentation Type
- Contributing Author(s)
- Presentation Title
- Presentation Abstract
- Benefits of Conference Attendance
Part C: Application Submission
- Application verification and confirmation
- Upload of travel award application in one continuous PDF file.
Please note: Submissions must have all of the above-listed supporting documents attached as ONE PDF document, labelled "Lastname, Firstname – Travel Award Application" (eg. "Doe, John - Travel Award Application"). Photographs of applications or of any application components will not be accepted.
If your application is successfully submitted through Qualtrics, you should receive an email confirmation shortly after submission.
As of June 17, 2021 we have shifted how quarters are named to align with UBC’s fiscal year (April – March). This is a change in name and does not impact any application deadlines. If you have submitted an application prior to this change, no action is required.
Applications can be submitted up to 3 months in advance of the calendar quarter in which the virtual conference will occur. Please note the following dates for the upcoming fiscal year.
|Quarter in which CONFERENCE will occur
||Dates applications are accepted
|FY 2021/22 Q3 - October 1, 2021 to December 31, 2021
||July 1, 2021 to September 30, 2021
|FY 2021/22 Q4 - January 1, 2022 to March 31, 2022
||October 1, 2021 to December 31, 2021
|FY 2022/23 Q1 - April 1, 2022 to June 30, 2022
||January 1, 2022 to March 31, 2022
|FY 2022/23 Q2 - July 1, 2022 to September 30, 2022
||April 1, 2022 to June 30, 2022