A Guide for Postdoctoral Fellows, the handbook for UBC PDFs, provides basic information and advice for prospective and current PDFs. It should facilitate your transition to UBC, and help to ensure that you have a satisfying and rewarding experience.

A Guide for Postdoctoral Fellows (Updated June 2017)

Much of the information in this handbook is from the Faculty Relations website and in the Postdoctoral Fellows Office (PDFO) website. Please check these websites for more detailed information and to check for current language and developments. UBC operates according to policies, practices and procedures that may change from time to time. Contained herein are policies and resources pertinent to PDFs. PDFs may also be subject to additional policies that are specific to their departments or funding agencies. The official University of British Columbia Postdoctoral Policy, contained in Policy #61, can be found within the list of policies on the University Counsel website.

Download A Guide for Postdoctoral Fellows.

Last Updated June 2017


The Housing & Relocation Services Office helps with the smooth transition of new faculty, PDFs, staff and their families who are relocating to UBC. The office is an excellent first point of contact for those moving or who have recently moved, providing resources, support and events to help situate you in your new surroundings. Please contact the Housing & Relocation Services office for assistance with your relocation.

BULLETINS for Postdoctoral Fellows

July 2017: Parental Leave Changes for Tri-Agency Fellowships

Working collaboratively, the Social Sciences and Humanities Research Council of Canada (SSHRC), the Natural Sciences and Engineering Research Council of Canada (NSERC), and the Canadian Institutes of Health Research (CIHR) have sought to improve access to paid parental leave, harmonize their guidelines and reduce administrative burden.

As a result, effective July 31, 2017, SSHRC will join NSERC and CIHR in providing parental leave supplements paid out of agency grants within six months following the child’s birth or adoption to eligible students and postdoctoral fellows who are primary caregivers for a child. (This will not be retroactive; it will apply to births and adoptions on or after July 31, 2017.)

Further, for all three agencies starting on July 31, 2017, students or fellows eligible for other parental leave supplements may also be eligible for Agency supplements. The following sentence of the Tri-Agency Financial Administration Guide in the “Administrative Matters” section will be deleted: “Students or fellows who are eligible for employment insurance or other parental leave supplements from other sources do not qualify for parental leave supplements”.

For any question regarding this change, please contact:

May 2017: Taxation Changes for FEL Appointments

Updated August 3, 2017

As of May 31, 2017, UBC is no longer withholding income tax for graduate students and Postdoctoral Fellows who are in receipt of fellowship (FEL) earnings. This change was prompted by a review of current UBC practice and the resulting conclusion that this change is necessary to bring UBC into compliance with Canada Revenue Agency tax policy.

Postdoctoral Fellows with questions about their appointment type should contact their Department Administrators.

PDF Coordinators

UBC’s official process for resolution of disagreements is found in Policy #61.

Open and frequent communication between you and your supervising faculty member is the best way to avoid conflict. To resolve a disagreement between you and your supervising faculty member is to recognize it when it first arises, and collaborate immediately on finding a solution. If unresolved, disagreements should be brought to the attention of the head of your academic unit.

If further resolution is needed, contact your Faculty’s PDF Coordinator, who will act as an impartial facilitator. PDF Coordinators for each Faculty are as follows:

The Faculty PDF Coordinator or the PDF may refer an issue to either the Associate Dean for PDFs in the Faculty of Graduate and Postdoctoral Studies at UBC Vancouver or the Dean, College of Graduate Studies at UBC Okanagan, whose decision on an issue will be final.